Reimbursements

Please complete one reimbursement request per participant which includes all of your reimbursable expenses.

  1. Print and fill out this Travel Expense Voucher or include a Summary page or email listing the subtotals and grand total for all your expenses, including the purpose & the dates of the trip
  2. Include your home mailing address for your reimbursement check and/or your bank verification if requesting a wire transfer
  3. Scan or take a picture of all your original travel receipts (you can put a group on one page as long as they can be seen clearly)
  4. Airline ticket or E-ticket receipts need to show the itinerary and proof of purchase, with the last four digits of your credit card number indicated on your receipt or include a credit card statement showing this purchase.
  5. Lodging receipts must show dates and proof of payment ($0 balance, receipt or credit card statement)
  6. Car rental receipts must show total and total paid. Rentals of vans or other large vehicles must be explained. Insurance is not reimbursable on domestic (United States) car rentals but may be reimbursed on foreign car rentals.
  7. If you want to request a wire transfer:
    1. Send an email to Zena Anderson stating your preference for the wire transfer
    2. Provide, in writing on company letterhead or in an email, all required receiving bank information listed below.  Note:  Either a U.S. Dollar amount OR a Foreign Currency amount and type must be specified.
      1. *Receiving Bank Name:
      2. *Receiving Bank Address:
      3. *Bank City, State, Zip:
      4. *Country/Province:
      5. *SWIFT code: (8-11 Alpha Numeric):
      6. *Account Holder’s Name:
      7. SORT CODE (Required for payments to Ireland, UK, & Malta):
      8. *Account Number:
      9. *U.S Dollar Amount __________ or *Foreign Currency Amount __________ *Foreign Currency Type __________ (Do not abbreviate)

All of the above documents should be emailed to Zena Anderson. If you need to submit a paper copy of your receipts and summary page, please address it to:

Zena Anderson
James Franck Institute
929 E 57th St, GCIS E139
Chicago IL 60637

Please allow up to two weeks for processing once submitted. This applies to both check and money wire processing.

If you have any questions, please email Zena Anderson<zenaa@uchicago.edu>.